Condominium III – Board of Managers

Condo 3 -June 2019

Summer is finally right around the corner! The pool is open and the days are getting warmer. More of our neighbors and their children will be spending time outside. Please drive slowly…. our speed limit is 25mph…. and make sure to stop at the stop signs.

Happy Father’s Day to all our dads, grandads, stepdads, and anyone who is doing the job of a dad!

If there is anything you would like to see posted in our newsletter, send us an email at

Common areas…Bird baths, fountains, feeders, etc. that were previously on the common area are NOT to be put back out on our new lawn. Keep in mind that the common area is not your space; it belongs to the Condo. Please keep ALL personal property off the common areas. Any items that are left on the common area will be removed and disposed of. Keep your area clean and help us make Condo III look beautiful.

Fire Alarms…. Our fire alarms do NOT go to a monitoring station. The fire department will NOT come unless someone calls them! If you hear the alarm go off on your building, please leave the building and call the fire department immediately. Notify your neighbors…. if it is safe to do so. Only AFTER calling the fire dept., should you call maintenance or the office to alert a board member so the alarm company can be notified to reset our alarms.
EAS has scheduled a date to do our annual fire alarm inspection. By now you should have received a notice in the mail with more information along with a blast call that went out to the community.
THESE INSPECTIONS ARE REQUIRED BY THE TOWN OF BROOKHAVEN. There is NO COST to you if you make your unit available for the 1st or even the 2nd inspection date. However, if a 3rd date needs to be arranged, YOU WILL BE CHARGED $160 for the service call. We prefer these to be completed on the 1st visit to help keep our common charges down. If we have to pay more, you will have to pay more. We pay more for each subsequent visit, so please make yourself available or leave your key with a friend, relative or neighbor. The schedule is as follows:
THURSDAY, JUNE 6, 2019 8:30am – 1:30pm
(Rain date: June 13th) 417 – 440 Clubhouse Ct.
41 – 56 Birchwood Rd.

1:00pm – 4:30pm
397 – 416 Clubhouse Ct.
If it should rain on your inspection date, DO NOT assume your inspection has been canceled.
Many factors are taken into consideration before canceling an inspection. Should you have any questions regarding the status of your inspection, you can contact EAS at 631-981-1700.

Roof Assessment…. The Board of Managers would like to give everyone ample notice that we will be having a roof assessment starting in October. This assessment will last for 3 years. This will be discussed at our June board meeting at 8:00pm. Please attend if you would like additional information.

Board Meetings… Our next board meeting will be on Wednesday, June 19th at 7:30 pm in the library.
Homeowners are welcome at our monthly meetings for informational purposes only. If you have an issue that needs to be addressed and requires you to meet with the board at our monthly meeting, please send in a work order and we will schedule a time to meet with you.

Dryer Vent Cleaning… As a proactive safety measure, the Condo III Board of Managers has made it mandatory that every homeowner have their dryer vent cleaned annually. It is required that all vents be cleaned before July 1st each year. Our Maintenance department only charges $20 for this service. All you have to do is submit a work order. Homeowners who do not have their dryer vents cleaned as of July 1st, will be assessed a penalty of $50 quarterly until the work is completed.

House Rules & Reminders……Keep your personal items and decor off the common area. Tiki torches and fire pits are NOT allowed and BBQs should be kept a safe distance from buildings and fences. Upper Lamonts may NOT have gas or charcoal BBQs on their balconies. Your patio is not for storage. Garbage pails and bags can NOT be kept on patios and trash bins should always be kept closed. Bird feeders attract rodents and the squirrels eat more than the birds.

Landscaping… any landscaping changes require PRIOR Board approval. Please submit a work order with a detailed description of the changes you would like to make.

Basement… The basement will be open on June 8th from 1:00 pm – 1:30 pm.

Online Work Orders… Just go to and click on the work orders tab.
Give it a try and put in a work order for Maintenance to schedule an appointment to clean your dryer vent or to order a gallon of paint to freshen up and repaint your fence.

Home Improvements… All work that is done by contractors, including but not limited to the replacement of windows, doors, and patios, etc. requires a work order describing the work to be done. It is the responsibility of the homeowner to provide the Condo III Board of Managers a copy of the contractor’s insurance, workman’s compensation, and a hold harmless form. Please know that the approval process may take up to thirty (30) days, so please be mindful of the Condo III Board meetings as this is when these items are discussed. No work is to be done without board approval.

NO DOG Condo… Condo III is a NO DOG Condo. If you have prior approval from the board allowing a dog, remember that you are not exempt from the rules. It is your responsibility to update your documentation annually. Failure to abide by the rules will result in the revocation of your approval.
• Dogs must ALWAYS be leashed.
• Dogs are not permitted on the grass or common areas; especially not the golf course.
• Dogs may only be walked in the street, not on the paths or the grass.
• You must clean up after your dog.
• Your dog shall not be a nuisance to other homeowners.