Condominium III – Board of Managers

Condo 3 -August 2019

If there is anything you would like to see posted in our newsletter, send us an email at Brettonwoodscondo3@gmail.com.

Online Work Orders… Just go to Brettonwoodshoa.org and click on the work orders tab.

House Rules & Reminders……The Board of Managers has updated our House Rules. The changes that were made include:
1) Leaving food and/or water outside for animals is prohibited. This includes cats, dogs, birds, and squirrels. Bird feeders are not permitted. This attracts rats, squirrels, deer and other pests which are causing damage to our property.
2) Personal items/décor may not be placed in the common area. The common area shall not be obstructed, littered, defaced, or misused in any manner.

Common areas…Bird baths, fountains, feeders, personal décor, etc. that were previously on the common area are NOT to be put back out on our new lawn. Bird feeders cannot be placed anywhere in Condo III. Keep in mind that the common area is not your space; it belongs to the Condo. Please keep ALL personal property off the common areas. Any items that are left on the common area will be removed and disposed of. Keep your area clean and help us make Condo III look beautiful.

Dumpsters… Dumpsters are for household trash only. Please put your garbage IN the dumpster and make sure the covers are closed. This will help to keep pests and rodents away from our living areas. If you send your children out with the trash, please remind them to follow these rules. Your contractor is not permitted to use the dumpsters.

Plumbing… Cooking oils and grease do not belong down the drain; store it in a jar or can, then dispose of it in the dumpster with your kitchen trash. Only bodily waste and toilet paper should be flushed down toilets. All other items—including baby wipes, feminine products, cotton balls, Q-tips, kitty litter—do not belong down the toilet.

Fire Alarms…. Our fire alarms do NOT go to a monitoring station. The fire department will NOT come unless someone calls them! If you hear the alarm go off on your building, please leave the building and call the fire department immediately. Notify your neighbors…. if it is safe to do so. Only AFTER calling the fire dept., should you call maintenance or the office to alert a board member so the alarm company can be notified to reset our alarms.
Roof Assessment…. Our roof replacement assessment will begin in October. Your new assessment booklets will come in the mail with your new common charge booklets sometime in September. This will be a 3-year project and will alleviate the incessant repairs we are currently burdened with. If you do not receive a new booklet before October, please contact the HOA office.

Board Meetings… Our next board meeting will be on Wednesday, August 21st at 7:30 pm in the library.
Homeowners are welcome at our monthly meetings for informational purposes only. If you have an issue that needs to be addressed and requires you to meet with the board at our monthly meeting, please send in a request and we will schedule a time to meet with you.

The Board of Managers of Condo III is always looking for volunteers. We currently have four board vacancies and plenty of room for volunteers. Serving on the Board is a volunteer position that requires a commitment of time, energy, ideas, and a genuine interest in the ongoing management of our community. Any homeowner is eligible to serve on the Board. Please think about what you can offer your community – meet new people and become involved. If you have any questions, please leave a note at the HOA office and a Board member will get back to you. If we do not have enough volunteers to help with all that needs to be done, we will need to consider hiring a management company. This is sure to significantly increase our common charges.

Landscaping… any landscaping changes require PRIOR Board approval. Please submit a work order to the board with a detailed description of the changes you are requesting to make.

Basement… The basement will be open on August 10th from 11:00 pm – 11:30 pm. All items stored in the basement must be in a plastic tote labeled with your name, unit, and phone #. Cardboard, flammable items, and furniture are not permitted. All items stored in the basement are done so at your own risk. The Board reserves the right to remove items that are illegally stored and/or improperly identified without further notice.

Home Improvements… All work done by contractors, including but not limited to the replacement of windows, doors, and patios, etc. requires a work order describing the work to be done. New doors and windows should include pictures and specifications. It is the responsibility of the homeowner to provide the Condo III Board of Managers a copy of the contractor’s insurance, workman’s compensation, and a hold harmless agreement. Please know that the approval process may take up to thirty (30) days, so please be mindful of the Condo III Board meetings as this is when these items are discussed. No work is to be done without board approval. CONTRACTORS MAY NOT DUMP CONSTRUCTION DEBRIS IN OUR DUMPSTERS. THEY MUST TAKE IT WITH THEM.

NO DOG Condo… Condo III is a NO DOG Condo. If you have prior approval from the board allowing a dog, remember that you are not exempt from the rules. It is your responsibility to update your documentation annually. Failure to abide by the rules will result in the revocation of your approval.
• Dogs must ALWAYS be leashed.
• Dogs are not permitted on the grass or common areas; especially not the golf course.
• Dogs may only be walked in the street, not on the paths or the grass.
• You must clean up after your dog.
• Your dog shall not be a nuisance to other homeowners.